Disclaimer: Proximity Corporation provided the information in this article and it was deemed accurate as of 30 May 2007. Apple Inc. is not responsible for the article's content. This article is provided as is and may or may not be updated in the future.
The Artbox Workflow application can be configured in any number of ways so the purpose of this document is to outline a set of general guidelines that should hopefully allow us to have a consistent configuration across most customers.
Devices
For any Artbox Workflow installation you will usually have configure at least 3 devices, the completed assets server, source material server and a publish destination device.
- Completed Assets Server
- Media attached to an order for completion from the upload applet is copied to the completed assets server. An associated asset is always created and it's type is determined when the initial order is made. It is important to note that not all completed orders assets are stored on the completed assets server, if the order is completed using the Completed Material subscription the media could be sitting on any artbox device.
- As a general rule the completed assets device has been configured as a dedicated "contentbase" (it should be a different device from the artbox contentbase /dev/1). A contentbase is advised as it stops filename clashes and is quicker to manage than a large flat filesystem.
- Source Material Server
- The source material server is used to attach supplementary content to an order.
- It is advised to configure this as a local filesystem device. The usefulness of the content is generally limited to the lifetime of the associated order.
- This functionality seems to be rarely used.
- Publish Devices
- Publish devices are the devices where media gets copied to when an order is complete.
- Content also gets copied to a publish device after a drag n' drop operation.
User Groups
In general there are at least two types of Artbox user groups configured, artist and news.
- Users in the artist group in most cases use the artbox UI to manage content and the web based workflow tool to manage orders. Users in the artist group generally will access to all but the admin functionality in artbox.
- Users in the the news groups generally only use the newsroom plugin to access artbox. In most cases these users should only be able to browse assets that are play-out ready (ie. they shouldn't see the whole asset base). Because of this we are generally using the asset filter "stored on" field to restricts those in the news group to see assets stored on the "completed assets" device.
- Obviously user group requirements could vary from station to station.
Assets
All completed orders are associated with at least one asset. This is particularly important for the order process through the plugin as newsroom people will find complex asset types confusing and it makes the system more prone to operator error.
Use the following suggested instructions to attach graphics to orders with one of the Quantel MO fields:
- Edit the "Asset Filter" metadata group and add the "Description (Custom Metadata)" field to the fields
- Create a metadata field called "Quantel Attach Tag Id" and make it a string type.
- Do a metadata map (1 way) from "Description (Quantel Netcomm device)" to "Quantel Attach Tag Id". (priority 3)
- Do a metadata map (1 way) from "Quantel Attach Tag Id" to "Attach Tag Id". (priority 3)
- Create an new media asset type called "Quantel Graphic". (with no mdgroups selected)
- Create a new metadata group called "Quantel Order" with the flowing properties
- Add the "Quantel Attach Tag Id" field to Fields selected
- Add "View Details, Edit Details and Create" to Actions
- Add "Quantel Graphic" to Types[[/Traits]].
- Set the priority to 5
- Edit the "Quantel Graphic" Asset type and add the "Graphic" and "Quantel Order" metadata groups
- Change all Quantel scans so that they create "Quantel Graphic" asset types. (The quantels must be scanned for this to work)
- Add a new copy response called "Quantel Order" and add the following details.
- Destination "Completed Assets Server"
- Template depends on destination device (Targa for Deko Stills)
- Asset type "Graphic"
- Default values otherwise
- Add a new asset subscription called "Quantel Order" with the following details.
- Event Type Filter "Create"
- Response List "Quantel Order"
- Asset Type "Quantel Graphic" (on asset filter tab)
- Description "begins with" "%t" (on asset filter tab)
- Now if you put an order tag in the description field of a MO on a quantel that MO will be attached to the order after the next scan on that device.
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