The steps presented here require that you know how to set AppleShare privileges in AppleShare IP or Mac OS X Server (whichever you use). For general questions about setting privileges, see:
Article 60612: "AppleShare IP 6.3: About Sharing, Share Points, and Access Privileges."
For explicit instructions on using the Mac OS Server Admin application to set privileges, choose AppleShare Help from the Help menu. Users of Mac OS X Server may review:
Article 60063: "Mac OS X Server: Using Apple File Services Remote Administration."
For related Macintosh Manager information and definition of the terms "authentication server," "volume," and "share point" that appear in this article, see:
Article 106031: "Macintosh Manager: Ways to Mount Volumes."
Items that must be copied
Documents folder
By default, Macintosh Manager saves all user documents on the designated Macintosh Manager authentication server. When you change the location of a workgroup's Documents folder to a different volume, any documents previously saved within a Macintosh Manager share point on the authentication server remain where they were--they are not automatically copied to the new location. These documents must be manually copied to the new share point.
Managed Preferences
Each Macintosh Manager volume has its own set of Managed Preferences. If you are using Managed Preferences, you need to copy the Managed Preferences folder to the new volume or create new preferences.
Setting up a new volume
To select a different volume, follow the steps below:
1. Open the Macintosh Manager Administration application.
2. Click the Workgroups Tab.
3. Choose the Workgroup to be edited.
4. Click the Options tab.
5. Choose Other from the Designated Macintosh Management server pop-up menu. The Select Server Volume window appears.
Figure 1 Select Server Volume window
6. Click Chooser to connect to the volume you want the User's documents to be stored on.
There are two ways this can happen:
A. If the volume is located on the Macintosh Manager authentication server, select the file server in the Chooser (note that you are already logged in) and click OK. You are then presented with the other volumes to which Macintosh Manager has access privileges.
Figure 2 Chooser window
If you don't see the volume to which you are trying to connect, the privileges for that volume may not be set correctly. You should create a new user for each Documents Volume and assign that user as the Owner with read-write access. Then assign the Multiple Users User (or Macintosh Manager User for OS X Server) in the User/Group field with read-write access. If you do not do this, the Macintosh Manager admin application will not be able to connect to (mount) the volume to make changes later.
- B. If the volume is located on a server other than the Macintosh Management server, select the file server in the Chooser, type in the user name and password that you want Macintosh Manager to use when connecting to the volume, and select the volume.
7. In the Select Server Volume window, select the volume on which you want to store the documents.
Figure 3 Select Server Volume window
The designated Macintosh Manager server has changed to the volume you selected.
Figure 4 Groups Documents Stored on Volume window
8. Select how the users will log in. This depends on how you originally connected to the volume.
If the volume is located on the Macintosh Manager authentication server, choose "Log in automatically as the following AFP user," then type in user name and password that was created for this Documents Volume, from Step 6-A.
Important: You should assign a different user (as created in Step 6-A) for each Documents volume that resides on the Macintosh Manager authentication server.
Note: When using this method to set up access to a volume which is local (physically connected) to the Macintosh Manager authentication server, users who belong to more than one workgroup will not be able to switch between them while logged on. In other circumstances this may be possible via the Macintosh Manager icon in the Menu Bar. Users affected by this may switch workgroups by logging off and logging back on to the new workgroup.
Figure 5 Server login window
If you connect to a volume from a server other than the Macintosh Manager authentication server, either type in the same user name and password used in Step 6-B, or click "Require users to complete the log-in dialog." If you select this option, users are prompted to log in to the server before receiving their documents.
8. Click Save and Test.
If you see an alert box with an error message that your documents can't be accessed at this time, be sure to read the error message for any helpful information. If access to the server was denied, your access privileges may not be set correctly.