PowerTalk puts a new icon on the desktop for the Mailbox.
?The icon represents an In Tray since this is where all incoming mail
arrives, no matter what the original source. Messages in the mailbox can
be in a variety of formats.
When the In Tray is open, the Mailbox menu is added to the menu bar. The
Mailbox menu includes several selections for users to administer their
incoming and outgoing mail.
?Mailbox menu contains the following options:
In Tray
Out Tray
Tag...
Copy Local...
Preferences
* Out Tray
The Out Tray displays items that either have been sent recently or are
waiting to be sent.
oe copy of a sent letter will remain in the local system's outgoing
letter queue until either the user drags it to the Trash or until the
timeout period expires. Letters stay in the Out Tray for a period of
time after they are sent to allow users to access recently sent letters.
The default time for letters to remain in the Out Tray after being sent
is 14 days. This time period can be configured using the PowerTalk Setup
control panel.
If the letter was sent through a server, the letter is resident on the
server queue. If the letter was sent through server-less messaging, the
letter remains on the local system until the Out Tray timeout period has
expired. In either case, the user will see the letter in the Out Tray.
* Copy Local
Copy Local means to take the selected letters and copy them from a server
based letter queue to the local letter queue. This is another feature to
make it easier for PowerBook users to collaborate remotely.
* Mailbox Preferences
The Preferences menu selection provides the following choices:
- Mail Tray:
Show most recent first
Allow Visitor's mailbox
- When Mail Arrives:
Display alert
Blink icon in menu bar
Play this sound:
- Out Tray Aging
Remove processed items after XX days.
- Tags List:
Edit (button)
▐f visitor's mailboxes are allowed, then someone else will be able to
use this Macintosh computer to retrieve mail stored on a PowerShare Mail
Server. Visitor mailboxes allow the user to have multiple mailboxes open
on the desktop.
* Tags
Tags can be added to letters in the In Tray. Tags are useful in
filtering incoming letters. The View menu can be used to restrict the
view of letters in the In Tray to only show letters with a given tag.
Tags are assigned to letters using the Tag menu item. To assign a tag,
select the item(s) in the In Tray and then select Tag from the Mailbox
menu. Tags can also be assigned form within AppleMail.
╘o see a list of tags already created, press the pop up arrow button.
Create a new tag by typing it into the dialog box and clicking the Add
button from the Tag window.
The tags attached to a letter can be seen through the Get Info dialog
box. Select the letter from the In Tray and then select Get Info from
the File menu.
╘ags can also be used by Beyond Software's MacRules Pro application.
MacRules Pro can create rules to automatically add or delete tags or to
take certain actions based on tags assigned to letters.
Tags can be single words or a short phrase.
Tags are removed when the item is moved from the In Tray to the local
hard drive.