Follow these steps:
1. From the database, create a table style report.
2. The records appear on the clipboard in the order of the last sort in the table style report. Open your word processor document.
3. In your word processor document, place the cursor where the mail merge category should go. Press the Open-Apple-O keys to bring up the printer options, then select "MM". A list of Mail Merge catagories appears.
4. Select a database category. Answer the question regarding whether a line should be deleted if the category is blank.
5. Repeat steps 3 and 4 until all the categories you want are placed in the document.
Mail Merge places the database category in the document with a provision for appending one space at the end of the merged entry. A caret also appears in front of the category name. AppleWorks marks this caret as a mail merge printing option; place the cursor on this caret and the prompt line reads "Mail Merge".
6. Press Open-Apple-P to print the word processor document.
7. If there is mail merge data in the document, AppleWorks will ask you if you want to print the document with the categories merged, or un-merged (as you see it on the screen.)
8. If there isn't mail merge data on the clipboard, AppleWorks tells you. Be further aware that only during printing does AppleWorks report an error if the word processor document has a category name that AppleWorks cannot find on the clipboard.